Payroll services with a defined scope
We provide payroll administration to UK employers under a written scope of work. Each service explains what we process, what the client must provide and where responsibility remains with the employer.
Managed Payroll
A recurring payroll administration service for businesses that want an external provider to operate the agreed payroll cycle.
The service may include:
- maintaining payroll records from approved starter, leaver and change information;
- processing salary, hours, overtime, bonuses, commissions, expenses, benefits and deductions supplied by the client;
- calculating gross pay, PAYE, employee and employer National Insurance and net pay;
- producing variance reports, payroll summaries, payment reports and payslips;
- preparing and making authorised RTI submissions;
- processing approved statutory payments and pension deductions; and
- completing agreed month-end and year-end payroll tasks.
The client supplies accurate inputs, approves the payroll and funds all amounts due.
PAYE and RTI Administration
Support with the payroll calculations and reporting connected with the client's PAYE scheme.
The service may include:
- applying tax codes and notices available through the agreed process;
- calculating PAYE and National Insurance;
- preparing Full Payment Submissions;
- preparing Employer Payment Summaries where required;
- producing reports showing payroll liabilities; and
- supporting corrections to payroll submissions using client-approved information.
The client remains responsible for its PAYE scheme, the accuracy of source information, payment of HMRC liabilities and decisions requiring tax advice.
Workplace Pensions and Statutory Pay
Payroll processing support for deductions, contributions and statutory payments that form part of the payroll cycle.
The service may include:
- applying pension deductions and employer contributions supplied or generated under agreed payroll rules;
- preparing pension contribution files in an agreed format;
- recording opt-in, opt-out and scheme changes notified through the agreed process;
- processing Statutory Sick Pay and statutory family-related payments using approved information; and
- reporting the relevant payroll values to the client.
The employer remains responsible for its automatic-enrolment duties, worker assessments, declarations, postponement decisions, scheme suitability and regulatory communications unless a separate competent adviser is appointed.
Contractor and Temporary Workforce Payroll
Payroll administration for workforces where pay can vary by approved hours, assignments, rates or deductions.
The service may include:
- importing approved timesheet or pay data;
- applying client-approved rates and pay elements;
- processing multiple payroll frequencies or cost centres;
- producing payroll and reconciliation reports; and
- recording adjustments with an approval trail.
This service does not mean that Clipper Contractor Group Ltd recruits, supplies or employs the workers. The client must confirm the contractual arrangement, employment status, right-to-work process and correct tax treatment.
Payroll Migration and Onboarding
A managed setup process for employers starting a payroll or changing provider.
The service may include:
- agreeing the implementation plan and responsibilities;
- reviewing available employee and year-to-date data;
- setting up payroll calendars, pay elements and reporting structures;
- loading opening balances;
- testing calculations and reports;
- conducting a parallel run where agreed; and
- obtaining client approval before the first live payroll.
Migration timings depend on complete, accurate and usable records from the client and its outgoing provider.
Services outside our standard scope
The following are not included unless they are expressly described in a signed agreement:
bookkeeping, accounts preparation or tax returns;
legal or employment-law advice;
employment-status or IR35 determinations;
HR case management;
recruitment or labour supply;
immigration or right-to-work verification;
pension scheme selection or regulated financial advice;
handling or funding payroll payments; and
acting as employer, umbrella company or employer of record.