Contractor and Temporary Workforce Payroll

Payroll for variable and temporary workforces

Contractor and temporary workforce payrolls can involve frequent changes in hours, rates, assignments, expenses and deductions. We provide an administrative process for turning approved source data into payroll calculations, reports and payslips.

A team working together on laptops around a shared table

Variable-hours processing

Structured payroll processing for variable-hours, contractor or temporary workforces where the client is the employer or has otherwise confirmed the correct engagement and tax treatment.

This is a payroll service, not a recruitment, staffing, umbrella or employer-of-record service.

What we can administer

  • agreed weekly, fortnightly, four-weekly or monthly payrolls;
  • approved timesheet or hours data;
  • client-approved rates and pay elements;
  • overtime, shift and assignment-related pay;
  • approved expenses and deductions;
  • multiple departments, locations or cost centres;
  • payroll reports and payslips;
  • authorised RTI submissions; and
  • adjustments supported by clear instructions and approval.

Engagement and status responsibilities

Before an individual is included in payroll, the client must determine and document the engagement model. The client remains responsible for:

  • contractual arrangements with each worker;
  • employment-status and tax-status decisions;
  • any off-payroll working assessment;
  • right-to-work and identity checks;
  • National Minimum Wage compliance;
  • holiday entitlement and pay decisions;
  • agency-worker or employment-business obligations where applicable; and
  • the accuracy and authorisation of hours and rates.

We do not make these decisions merely because we process the resulting payroll.

Input controls

The client should provide one authorised source of payroll data in the agreed format. Changes after approval must identify:

  • the affected worker;
  • the pay period;
  • the original value;
  • the corrected value;
  • the reason for the change; and
  • the person authorising it.

These controls reduce duplicate instructions and create a traceable record.

Funding and payment

The client funds and makes all payments to workers, HMRC, pension providers and other recipients. We provide the agreed payroll and payment reports but do not receive or hold those funds under our standard service.

Next step

Discuss a variable workforce payroll

Tell us about the workforce, pay frequencies and data sources and we will confirm whether the payroll is within scope.

Discuss a variable workforce payroll
More services

Other payroll services

End-to-end administration

Managed Payroll

End-to-end payroll administration for agreed pay cycles. This can include input validation, gross-to-net calculations, payroll reports, payslips, approved submissions and year-end processing.

View Managed Payroll