Workplace Pensions and Statutory Pay

Workplace pension payroll processing

We can process pension deductions and employer contributions as part of the payroll cycle and prepare contribution data in an agreed format.

A person writing notes on a printed record

Deductions and entitlements

Processing support for pension deductions and contributions, statutory payments and the payroll records connected with them. The employer or its appointed adviser remains responsible for eligibility decisions and regulatory compliance.

The service may include:

  • applying scheme contribution rules configured for payroll;
  • processing employee and employer contributions;
  • recording membership changes supplied through the agreed process;
  • preparing pension contribution reports or files;
  • reconciling payroll pension values; and
  • reporting exceptions requiring client review.

The employer remains legally responsible for its automatic-enrolment duties. Unless separately agreed, we do not select pension schemes, determine scheme suitability, make regulatory declarations or provide regulated pension advice.

Statutory payment processing

Using information approved by the client, we can process statutory payments that form part of payroll, including:

  • Statutory Sick Pay;
  • Statutory Maternity Pay;
  • Statutory Paternity Pay;
  • Statutory Adoption Pay;
  • Statutory Shared Parental Pay; and
  • other statutory family-related payments supported by the payroll service.

Availability and calculation depend on the applicable rules and the records provided. The employer must confirm dates, evidence, eligibility decisions and any occupational enhancement.

What the client must provide

  • pension scheme and contribution details;
  • worker category and membership information;
  • opt-in, opt-out and cessation notices received by the employer;
  • qualifying earnings or pensionable pay rules;
  • absence and leave dates;
  • average earnings and other relevant records;
  • approved entitlement decisions; and
  • details of any company policy that enhances statutory pay.

Service boundary

Our role is to process payroll using the approved data and configured rules. We identify apparent gaps or inconsistencies, but we do not take over the employer's governance, record-keeping or regulatory duties.

Next step

Discuss pension and statutory pay processing

Tell us about your pension scheme, workforce and pay frequency and we will confirm what can be included in a written scope.

Discuss pension and statutory pay processing
More services

Other payroll services

End-to-end administration

Managed Payroll

End-to-end payroll administration for agreed pay cycles. This can include input validation, gross-to-net calculations, payroll reports, payslips, approved submissions and year-end processing.

View Managed Payroll